Privacy Policy

ASPECTS INSURANCE RECRUITMENT LIMITED  Online Privacy Policy 

Company Name: 
Aspects Insurance Recruitment Limited (‘the Company’) 

Company Contact Details: 
Aspects Insurance Recruitment Limited
22 Guscott Road
Heritage Gate
Leicestershire
LE67 4EG

Document DP5A:  Privacy Notice.
Topic:    Data Protection
Date:    April 2018
Version:   1.0

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you, providing you with a service, or you are visiting our website. It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. This Privacy Policy applies to the personal data of our Website Users, Candidates and Clients. For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR"), the company responsible for your personal data can be found here:

The Data Controller is Aspects Insurance recruitment Limited. It is registered in the UK Company Number 6214595 22 Guscott Road, Heritage Gate, Leicestershire LE67 4EG
The Data Controller’s representative is Shelley Carless
You can contact them at scarless@aspectsrecruit.co.uk
You can call them on 0121 796 5296

It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.  The Company is a recruitment business which provides work-finding services to its clients and workseekers. The Company must process personal data so that it can provide these services – in doing so, the Company acts as a data controller.  You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

Aspects Insurance Recruitment Limited collects personal data about you to help in the recruitment process. This data consists of information such as your name, address, e-mail address, telephone number, career history and education plus, where relevant, your nationality and basis for working in the UK as required by law. Where necessary we will also collect a copy of your driving licence and/or passport/identity card; financial information (where we need to carry out financial background checks) and any other personal information you choose to tell us. We also collect information to provide us with a better understanding of the users of our website as a group, but which does not contain personally identifiable information. 
Personal data will be stored, processed, used and disclosed by us in the following ways:

1. Provide our recruitment services to you, whether you are a client, candidate or a user of our  website. 2. Enable you to submit your CV, to apply for specific jobs or update your employment  preferences 3. To maintain our business relationship, where you are a user of our website, a client or  candidate 4. Provide information on suitable job opportunities to people who register with us, to match  your profile with suitable job vacancies and to assist us in finding a position that is most  suitable for you 5. Internal reporting 6. To fulfil contractual obligations with our clients 7. Share market insights, intelligence and information directly to your personal email address 8. Where we have your consent, we will also share information about relevant services that  may be of interest to you direct to your personal email address. You will always be able to  unsubscribe from such marketing at any time.
 
There are two main ways in which we collect your personal data:

• Directly from you; and
• From third parties including job boards. 

a. Purpose of processing and legal basis
The Company will collect your personal data and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

Legitimate interest – processing is necessary for the purposes of the legitimate interests to process personal data or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject.
Contractual basis - processing is necessary in relation to a contract to which the individual has entered into or because the individual has asked for something to be done so they can enter into a contract.
Necessary for the compliance of a legal obligation
Consent – The individual gives his or her consent to the processing of his or her data for a particular purpose

b. Legitimate interest 
This is where Aspects Insurance Recruitment Limited has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

The company is required to process personal data in order to provide work-finding services to individuals.
The company is required to process personal data in order to provide relevant marketing material and industry insight. 
Aspects Insurance Recruitment Limited is committed to privacy for everyone who accesses our site and services. We aim to be responsible and secure when using your data. 

c. Recipient/s of data
Aspects Insurance Recruitment will only share your personal data with third parties, with your permission. This will be in order to facilitate the recruitment process, for example, sharing contact details to arrange interviews or process offer paperwork/contracts pertaining to future employment opportunities.

Overseas Transfers 

The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. 

2. Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. 
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.  Where the Company has obtained your consent to process your personal data, we will do so in line with our retention policy of 3 years. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.
 
3. Your rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data the Company processes on you
The right of access to the personal data the Company processes on you
The right to rectification of your personal data
The right to erasure of your personal data in certain circumstances
The right to restrict processing of your personal data
The right to data portability in certain circumstances 
The right to object to the processing of your personal data that was based on a public or  legitimate interest
The right not to be subjected to automated decision making and profiling
The right to withdraw consent at any time
 
Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting scarless@aspectsrecruit.co.uk and we will action requests within 5 working days. There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons. If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. 

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

4.  Suppliers Data

We don’t collect much data about suppliers; we simply collect enough to ensure that our relationship runs smoothly. Well collect the details for our contacts within your organisation, including names, telephone numbers, email addresses and bank details for payment purposes.  We may also hold extra information that someone in your organisation has chosen to advise us.

5. Complaints or queries 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Shelley Carless at scarless@aspectsrecruit.co.uk.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.